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Audit Logs

Track activities, monitor changes, and export audit data for compliance and security.

The Audit Log provides full transparency into relevant activities in Collaboard. It helps administrators track changes, monitor events, and support compliance with organizational and security requirements.

Audit logs are automatically generated for all users within a customer tenant and can be downloaded directly from the Collaboard settings.

Retention period

Audit logs are stored for a limited time, depending on the environment:

  • Collaboard WEB & CH: 90 days

  • Collaboard DE: 365 days

Download audit logs

To download audit logs:

  1. Open the Collaboard settings.

  2. Select the desired date range.

  3. Click Export as CSV.

In the CSV fiel you will find the following colums

Column Description
Timestamp Time when the action occurred
userAgent: Information about the browser used to perform the action
User User who performed the action
IpAddress Internal IP address
Category Category related to the action. Each action belongs to a category. Below you will find an overview of each action per category. 

  • Administration 
  • Authentication
  • Configuration
  • Licensing
  • Projects
  • Spaces
  • Storage 
  • Templates 
  • Users 
  • Messages
  • Configuration
  • AI
  • Notifications 
Action Information about what happened
Message Explanatory message providing additional details about the action, including related objects.
Metadata JSON string with additional dynamic information about the action.

 

List of all Audit log categories and actions

 Administration:

Action Description
JIRA_INTEGRATION_UPDATED  

 

AI:

Action Description
IMAGE_BACKGROUND_REMOVAL  
STICKY_NOTE_DETECTION  

 

Authentication

Action Description
APIKEY_CREATED  
LOGIN_SUCCEEDED  
PASSWORD_RESET  
LOGIN_FAILED  
USER_UPDATED Changes of Authentication methode (for example when a user enables/disables 2FA via Authenticator app, or OTP code)
USER_PHOTO_UPDATED  
LOGINPROVIDER_UPDATED  
OAUTHCLIENT_CREATED  
OAUTHCLIENT_UPDATED  
REFRESH_TOKEN_REVOKED  
TENANT_CREATED  
   

 



Configuration

Action Description
UI_SETTINGS_UPDATED

Changes in the settings such as 

  • Enable / disable features
  • Change branding
  • Modify custom fonts

 

Licensing

Action Description
SUBSCRIPTIONUSER_CREATED  
SUBSCRIPTIONUSER_IMPORTED  
SUBSCRIPTIONUSER_INVITED  
SUBSCRIPTIONUSER_UPDATED  
SUBSCRIPTIONUSER_INVITATION_ACCEPTED  
SUBSCRIPTIONUSER_DELETED  
SUBSCRIPTIONUSERS_EXPORTED  

 

Projects (Whiteboards)

Action Description
PROJECT_CREATED  
PROJECT_DELETED  
PROJECT_VIEWED  
PROJECT_CANVAS_CHANGED  
FILE_UPLOADED  
FILE_DOWNLOADED  
PROJECT_IMPORTED_FROM_PDF  
PROJECT_INVITATION_CREATED  
PROJECT_INVITATION_ACCEPTED  
PROJECT_GUEST_INVITATION_ACCEPTED  
PROJECT_PERMISSION_UPDATED  
PROJECT_CANVAS_EXPORTED  
PROJECT_RENAMED  
PROJECT_TAG_CREATED  
PROJECT_LOGOUT  
PROJECT_SPACE_UPDATED  
PROJECT_ACTIVITY_ENABLED  
PROJECT_ACTIVITY_DISABLED  
PROJECT_VERSION_DISABLED  
PROJECT_ARCHIVED  

 


Spaces:

Action Description
SPACE_CREATED  
SPACE_UPDATED  
SPACE_INVITATION_CREATED  
SPACE_PERMISSION_UPDATED  
SPACE_DELETED  

 

Storage:

Action Description
FILE_UPLOADED Upload a file via the back-office. For example for the in-app news feed.

 

Templates:

Action Description
TEMPLATE_CREATED  
TEMPLATE_UPDATED  
TEMPLATE_VIEWED  
TEMPLATE_FAVORITE_REMOVED  
TEMPLATE_DELETED  

 

User

Action Description
USER_UPDATED  
USER_DELETED  
SUBSCRIPTIONUSERS_EXPORTED