--- title: Security Settings description: The Security settings control access and protection of your board. --- [Skip to content](https://help.collaboard.app/security-settings#main-content) English Show submenu for translations ![logo-type\_black 2.svg\]](https://help.collaboard.app/hubfs/logo-type_black%202.svg) Open main navigation Close main navigation - English Show submenu for translations - [Go to collaboard.app](https://www.collaboard.app/) [Go to collaboard.app](https://www.collaboard.app/?hsLang=en) Hello. How can we help you? - There are no suggestions because the search field is empty. 1. [Collaboard Help Center](https://help.collaboard.app/?hsLang=en) 2. [Working with Collaboard](https://help.collaboard.app/working-with-collaboard?hsLang=en) 3. [Settings](https://help.collaboard.app/working-with-collaboard?hsLang=en#settings) # Security Settings ## The Security settings control access and protection of your board. These settings are especially important for sensitive workshops, internal meetings, or collaborative projects with restricted access. ### How to open the Security settings 1. Click the **three dots menu** in the top right corner 2. Select **Settings** 3. Open the **General** tab 4. Select **Security** **![](https://help.collaboard.app/hs-fs/hubfs/image-png-Apr-13-2026-03-00-23-9086-PM.png?width=497&height=180&name=image-png-Apr-13-2026-03-00-23-9086-PM.png)**   ### Access control These settings define who can access your board and what they can do. - **Protect project data** Prevents participants from copying, downloading, or exporting board content. - **Internal project** When enabled, only members of your organization can join the board. Existing users remain unaffected. Guests are not allowed. ![](https://help.collaboard.app/hs-fs/hubfs/image-png-Apr-13-2026-03-03-34-8435-PM.png?width=413&height=207&name=image-png-Apr-13-2026-03-03-34-8435-PM.png) You see in the Dashboard which projects are internal, with the shield icon:  ![](https://help.collaboard.app/hs-fs/hubfs/image-png-Apr-13-2026-03-07-30-0966-PM.png?width=1347&height=330&name=image-png-Apr-13-2026-03-07-30-0966-PM.png)     ### Project protection These settings help you control changes and manage the board lifecycle. - **Lock project** Locks the board to prevent participants from making changes. Use **Lock now** to immediately lock the board. You can also schedule this action by clicking the **clock icon** and defining when the board should be locked. - **Archive project** Moves the board to your archived projects and prevents further changes. Use **Archive now** to archive the board. You can also schedule this action by clicking the **clock icon** and defining when the board should be archived.   ![](https://help.collaboard.app/hs-fs/hubfs/image-png-Apr-13-2026-03-05-52-1331-PM.png?width=441&height=299&name=image-png-Apr-13-2026-03-05-52-1331-PM.png)   #### Scheduled actions When you schedule a lock or archive action, the planned time is displayed directly in the corresponding section. - You see the **date and time** when the board will be automatically locked or archived - A message indicates that the action is scheduled - You can cancel the scheduled action using **Cancel scheduled lock** or the corresponding option This helps you keep track of upcoming changes and manage your board proactively. ![](https://help.collaboard.app/hs-fs/hubfs/image-png-Apr-13-2026-03-08-23-7623-PM.png?width=627&height=261&name=image-png-Apr-13-2026-03-08-23-7623-PM.png) - [Getting started](https://help.collaboard.app/getting-started?hsLang=en#main-content) - [Register / Login](https://help.collaboard.app/getting-started?hsLang=en#register-login) - [Start with your first project](https://help.collaboard.app/getting-started?hsLang=en#start-with-your-first-project) - [Working with Collaboard](https://help.collaboard.app/working-with-collaboard?hsLang=en#main-content) - [Board navigation](https://help.collaboard.app/working-with-collaboard?hsLang=en#board-navigation) - [Standard Object Options](https://help.collaboard.app/working-with-collaboard?hsLang=en#standard-object-options) - [Sticky Notes](https://help.collaboard.app/working-with-collaboard?hsLang=en#sticky-notes) - [Media](https://help.collaboard.app/working-with-collaboard?hsLang=en#media) - [Shape & Line](https://help.collaboard.app/working-with-collaboard?hsLang=en#shape-line) - [Other Objects](https://help.collaboard.app/working-with-collaboard?hsLang=en#other-objects) - [Quick Links](https://help.collaboard.app/working-with-collaboard?hsLang=en#quick-links) - [Facilitation and collaboration](https://help.collaboard.app/working-with-collaboard?hsLang=en#facilitation-and-collaboration) - [Project interaction](https://help.collaboard.app/working-with-collaboard?hsLang=en#project-interaction) - [Export](https://help.collaboard.app/working-with-collaboard?hsLang=en#export) - [Settings](https://help.collaboard.app/working-with-collaboard?hsLang=en#settings) - [Accessibility](https://help.collaboard.app/working-with-collaboard?hsLang=en#accessibility) - [Import](https://help.collaboard.app/working-with-collaboard?hsLang=en#import) - [Templates](https://help.collaboard.app/working-with-collaboard?hsLang=en#templates) - [Plans & Billing](https://help.collaboard.app/plans-billing?hsLang=en#main-content) - [Manage your subscription and plan](https://help.collaboard.app/plans-billing?hsLang=en#manage-your-subscription-and-plan) - [Administration](https://help.collaboard.app/administration?hsLang=en#main-content) - [Account Administration](https://help.collaboard.app/administration?hsLang=en#account-administration) - [Project Administration](https://help.collaboard.app/administration?hsLang=en#project-administration) - [User Management](https://help.collaboard.app/administration?hsLang=en#user-management) - [Spaces](https://help.collaboard.app/administration?hsLang=en#spaces) - [Integrations](https://help.collaboard.app/administration?hsLang=en#integrations) - [Settings](https://help.collaboard.app/administration?hsLang=en#settings) - [Support & FAQ](https://help.collaboard.app/support-faq?hsLang=en#main-content) - [Announcements and Release Notes](https://help.collaboard.app/support-faq?hsLang=en#announcements-and-release-notes) - [General](https://help.collaboard.app/support-faq?hsLang=en#general) - [FAQ](https://help.collaboard.app/support-faq?hsLang=en#faq) - [Video Trainings](https://help.collaboard.app/video-trainings?hsLang=en) [![Collaboard](https://help.collaboard.app/hs-fs/hubfs/coll-logo.png?width=300&height=165&name=coll-logo.png "Collaboard")](http://collaboard.app) collaboard.app Help Center Copyright © 2026, Collaboard by IBV Informatik, Beratungs und Vertriebs AG