Learn how to create your personal and organization templates and how to make use of our official templates.
What is the Template library?
You need a place to keep your favorite board objects, object ensembles, templates, really anything from the board? Check out the Template library! It allows you to easily create reusable templates from your favorite objects and add them to any board, anytime. Moreover, all Collaboard templates are readily available to kick-start your next collaborative endeavor.
Featured template types
You will find the Template (library) under Templates in the main toolbox:
Organization templates
- Create and manage template categories
- Save selection as organization template
- Search templates
- Filter by category
- Rename template
- Change template category
- Delete template
- Add template to board
- Create share link
Official templates
- Filter by language and category
- Search template
- Add template to board
- Create as new project
Personal templates
Features
- Save selection as personal template
- Sort templates
- Rename template
- Delete template
- Add template to board
- Create share link
Navigate to Templates in the main toolbox.
You will find two tabs. The first is dedicated to storing your reusable favorites.
Save as template
Select any number of objects on the board and use the context menu to save the collection as template. Choose a name, opt for personal template and save.
Sort templates
Sort templates by:
Rename template
Use the three dot menu of the template, select Rename and save.
Delete template
Use the three dot menu of the template, select Delete and confirm.
Add template to board
Use the three dot menu of the template, select Add to board and confirm.
OR
Drag the template from the side panel and drop it anywhere on the board.
Create share link
You can share your personal template with any registered user on Collaboard!
Click Create share link.
The share modal will open:
- Name the template you want to share. It will default to the original template name.
- Set a password if you want to add a layer of security.
- Set the link expiry if you want the link to be active for a defined period of time only.
Password and link expiry are controlled by feature flags that may enforce a password to be set or that specify defined expiry values. Both are set by your company administrator.
Click Create share link.
Copy link and be good!
Organization templates
Who can create organization templates?
Any owner or manager of an Advanced or Enterprise plan.
There is no further setting to configure.
Who can use organization templates?
Any member of an Advanced or Enterprise plan.
Any free user that belongs to the same tenant as the Advanced or Enterprise plan.
Add organization templates
You need to create at least one template category before you can save a template as organization template. Refer to this page.
Navigate to Templates in the main toolbox.
You will find three tabs. The second is dedicated to storing your reusable favorites for your organization.
Add the templates via drag and drop or use the three dot menu.
Save as template
Select any number of objects on the board and use the context menu to save the collection as template. Choose a name, opt for organization template, choose a category and save.
Edit/ Delete/ Add to board
Use the three dot menu to rename, change the category, delete or add the template to the board.
Search templates
Use the category filter or the free text search to find the templates you are looking for.
Create share link
You can share your personal template with any registered user on Collaboard!
Click Create share link.
The share modal will open:
- Name the template you want to share. It will default to the original template name.
- Set a password if you want to add a layer of security.
- Set the link expiry if you want the link to be active for a defined period of time only.
Password and link expiry are controlled by feature flags that may enforce a password to be set or that specify defined expiry values. Both are set by your company administrator.
Click Create share link.
Copy link and be good!
Manage template categories
Refer to this page.
Official templates
The second tab of the Library contains the official templates.
Search template
Type any combination of letters and numbers and the search will look for a match in the template names.
Add template to board
Use the three dot context menu or drag and drop to the board.
Create as new project or create new project from template link
You may create a new project from an official template and you may share an official template via link.
Create as new project
Click Create as new project and follow the instruction in the modal. A new project based on the template you selected will be created.
Copy link
Click Copy link to copy the template project link to your clipboard. Share this link!
The receiver may use it to directly create a new project with that template. The user interface will look the same as with Create as new project.
Who has access to the Template library?
Subscription
Advanced and Enterprise.
Permissions
| Permission | Viewer | Editor | Facilitator | Owner |
|---|---|---|---|---|
| Add objects to library | no | yes | yes | yes |
| Rename, sort, delete templates | no | yes | yes | yes |
| Add templates to board | no | yes | yes | yes |