Import Miro Boards to Collaboard

This feature is available with the Collaboard Advanced and Enterprise Subscription. 

1.Exporting a Miro board

To export a full board or just a selected area in Miro:

1. Open the board you want to export in Miro.
2. In the top-left toolbar, click on Export this board.
3. Select Save as PDF.
4. In the Export menu, choose Vector.
5. Click Export – the file will be saved to your computer as a PDF.

You can do the export for the full board or for part of the boards.

2.Import Miro board content to Collaboard

Once you’ve exported your board from Miro, you can easily bring it into Collaboard:

1. Open the project in Collaboard where you want the Miro board content to appear.

2. In the upper-right toolbar, click on the three dots icon.

3. Select Import from PDF.

4. From the dropdown menu, choose Miro.

5. Upload the exported Miro vector file (PDF) from your computer.

3.What happens to Miro objects when imported to Collaboard 

The Miro import does not simply place a flat screenshot on the board. Instead, Collaboard analyzes the exported PDF and tries to rebuild the original Miro board structure with Collaboard objects.

Where possible, imported elements become editable Collaboard elements. This means that sticky notes, text, shapes, images and lines can continue to be edited after the import.

Some Miro objects do not have a direct equivalent in Collaboard. In these cases, Collaboard may import them as images, text blocks, rectangles or a combination of multiple objects that visually resemble the original Miro object.

4.Supported Object Mapping

5.Important Limitations 

The import works best for objects that have a close equivalent in Collaboard, such as sticky notes, text, shapes, lines and images.

For more complex Miro objects, the result can vary. Objects such as tables, Kanban boards, mind maps, tags, pen drawings and emojis may be imported as images, text blocks, rectangles or multiple combined objects. This is because Collaboard tries to visually reconstruct the Miro object, even if there is no identical native object available.

For objects that are not listed in the supported mapping, the import may not work as expected. They may be skipped, imported as images, or rebuilt using several Collaboard objects.

6.Best Practices Before Exporting from Miro

For the best import results, prepare the Miro board before exporting it.

Recommended preparation steps:

• Clean up unused content before exporting.
• Remove duplicate or outdated objects.
• Group the board into clear areas or sections.
• Export large boards in smaller parts instead of one very large PDF.
• Check whether complex objects should be recreated manually in Collaboard.
• Use clear text sizes and avoid heavily overlapping elements.
• Keep frames, tables and diagrams as simple as possible before export.

For large boards, splitting the export into smaller PDFs can improve performance and make the imported content easier to review.

7.Best Practice for Miro Frames

Miro frames are imported into Collaboard as rectangles.

After the import, the recommended workflow is:

1. Delete the imported rectangle that represents the old Miro frame.
2. Select all elements that should belong to the frame.
3. Use the Collaboard option Add to frame.
4. If the elements are not positioned correctly inside the frame, use Center to content.

The Center to content feature helps place all selected elements in the center of the frame. This is useful when imported objects are not perfectly aligned or when the original frame structure needs to be rebuilt as a native Collaboard frame.

8.Best Practice for Tables

Tables can be imported as a combination of images and text. Depending on the structure of the table, this may not always produce the most convenient result for further editing.

For tables, a better approach can be:

1. Copy the table directly from the Miro board.
2. Paste it into Collaboard.
3. Review the result and adjust formatting if needed.

This can sometimes lead to a cleaner and more editable result than importing the table through the PDF import.

9.Best Practice for Complex Miro Objects

Some Miro objects are better rebuilt manually in Collaboard after the import.

This is especially relevant for:

• Kanban boards
• Mind maps
• Complex tables
• Diagrams with many grouped objects
• Objects with custom styling
• Large areas with pen drawings
• Content with many overlapping elements

A good approach is to import the board first, review the result, and then decide which parts should be cleaned up or recreated using native Collaboard functionality.

 Alternatively, complex Miro objects can be exported as images and uploaded to Collaboard. This means the content will be static and no longer fully editable, but the original layout will be preserved. 

10.Recommended Migration Workflow 

For a smooth migration, use the following workflow:

1. Review the Miro board
   Identify important content, outdated areas and complex objects.
2. Clean up the board in Miro
   Remove unnecessary content before exporting.
3. Export the board as a vector PDF
   Use the Miro export option Save as PDF → Vector.
4. Split large boards if needed
   For very large boards, export separate areas or split the PDF into smaller parts.
5. Import the PDF into Collaboard
   Use Import from PDF → Miro.
6. Review the imported board
   Check object placement, formatting and editability.
7. Rebuild frames
   Delete imported frame rectangles and recreate native Collaboard frames.
8. Optimize complex objects
   Recreate tables, Kanban boards or mind maps manually if this gives a better result.
9. Finalize the board
   Adjust layout, clean up unnecessary objects and test collaboration workflows.